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East Riding Online Procedures - Contents

NOTE: The East Riding Children's Homes Procedures are in a separate site. Please click here for access.

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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Case Recording and Confidentiality
  3. Services to Children in Need
  4. Services to Children in Care
  5. Services for Care Leavers
  6. Adoption and Permanence
  7. Children with Disabilities
  8. Deprivation of Liberty and Mental Capacity
  9. Children from Abroad
  10. Private Fostering
  11. Homelessness
  12. Protocols
  13. Appendices

1. All Children

Caption: All Children


Policy Framework, Principles and Values

1.1.1 Children’s Social Care Policies, Values and Principles  
1.1.2 Confidentiality Policy (including Freedom of Information Act, 2000)  
1.1.3 Children's Consultation and Participation  
1.1.4 Equality and Diversity  
1.1.5 Children and Young People’s Support and Safeguarding Services Service Plan 2022 – 2025  
1.1.6 Capacity and Consent Updated
1.1.7 Serious Incidents and Significant events - Director Notification - Local Arrangements and Guidance (Local Policy)  
1.1.8 Notification – Management Brief form (local resource)  



Early Intervention and Integrated Processes

1.2.1 Early Help Assessments and the Lead Professional  
1.2.2 Effective Support for Children, Young People and Families in East Riding of Yorkshire - Guidance for all practitioners in Working Together to Support Families and Safeguard Children  
1.2.3 Early Help Panels - Guidance  
  See also: Early Intervention: Policy and Provision (House of Commons Library)  



Referrals, Assessment and Planning for Children in Need

1.3.1 Contacts and Referrals  
1.3.2 Single Assessments  
1.3.3 Child Protection Section 47 Enquiries  
1.3.4 Use of Interpreters  
1.3.5 Process for Transferring Cases  
1.3.6 Visiting Officer Safe Working Procedure  



Legal Process

1.4.1 Emergency Protection Order  
1.4.2 Police Protection  
1.4.3 Recovery Order  
1.4.4 Child Assessment Order  
1.4.5 Care and Supervision Proceedings and the Public Law Outline Updated
  See also: Public Law Outline, Pre-Proceedings - Local Arrangements and Guidance  
1.4.6 Legal Gateway/Planning Meetings  
1.4.7 Extension and Variation of Supervision Order  
1.4.8 Appeals  
1.4.9 Revocation and Variation of Care Order  
1.4.10 Written Statements of Evidence  
1.4.11 Children's Guardians  
1.4.12 Care Plans in Care Proceedings  
1.4.13 Section 7 and Section 37 Reports  
1.4.14 Education Supervision Orders  
1.4.15 Refuges for Children at Risk  
1.4.16 Cross-Border Child Protection Cases under the Hague Convention  
  See also: Family Justice Resource Hub (ADCS) - This hosts a series of practical resources, such as templates, tools and practice guidance, which will be of interest to those working in the family justice system.  




1.5.1 Children and Young People who Runaway or Go Missing from Home and Care  
1.5.2 Challenging Behaviour by Children and Young People to Staff  
1.5.3 Applications to Disclosure and Barring Service for Disclosure of Information  
1.5.4 Safeguarding Children and Young People from Sexual Exploitation  



Complaints and Representations

1.6.1 Complaints Procedure  
1.6.2 Allegations Against Persons who Work with Children Policy and Procedure Updated

2. Case Recording and Confidentiality

Caption: Case Recording and Confidentiality


Recording Values and Principles

2.1.1 Recording Values and Principles  



Case Records

2.2.1 Case Recording  
2.2.2 Case Closure  
2.2.3 Significant Event Chronologies and Three Monthly Summaries  
  See also: Process for Transferring Cases  



Archiving and Storage

2.3.1 Retention and Destruction of Case Records  
2.3.2 Archiving Procedure  
2.3.3 Criminal Cases Review Commission - Procedure for Securing Files  
2.3.4 Retrieval of Case Records from Archives and Record Service  
2.3.5 Storage of Data on Mobile Devices  



Access to Information, Information Sharing and Confidentiality

2.4.1 Access to Personal Information (including Subject Access Request Guidance)  
2.4.2 Information Sharing, Confidentiality and Security of Information  
2.4.3 Transfer of Information  
2.4.4 Access to Archived Files  
2.4.5 Procedure for Taking Hardcopy Personal Records Offsite  
2.4.6 Use of Social Media Sites by Social Care and Safeguarding Staff  
  See also: Social Media Guidance for Foster Cares and Professionals  
  and Access to Birth Records and Adoption Records  

3. Services to Children in Need

Caption: Services to Children in Need


Direct Services

3.1.1 Child in Need Plans and Reviews  
3.1.2 Provision of Accommodation  
3.1.3 Referral of Adults for Assessment or Treatment  
3.1.4 Short Breaks  
3.1.5 Family Group Conferencing  



Commissioned Services

3.2.1 The Role of Primary Mental Health Workers  
3.2.2 Substance Misuse Treatment Services (including Substance Misuse Screening Tool and Guidance)  



Young Carers

3.3.1 Young Carers and Sibling Support  



Mental Health

3.4.1 Aftercare under Section 117 of the Mental Health Act 1983  

4. Services to Children in Care

Caption: Services to Children in Care
  CYPSSS - Children Looked After and Care Leaver Strategy 2018-2023  



Decision to Look After

4.1.1 Decision to Look After Updated
4.1.2 Care Planning  
4.1.3 Child's Journey through the Care System: Flow Chart  
4.1.4 Placement Plans  
4.1.5 Children in Care in Contact with Youth Justice Services  
4.1.6 Placements Flowchart  
4.1.7 Securing Sufficient Accommodation for Looked After Children (2017)  
4.1.8 Notifications from Other Local Authorities / Placement Providers  
4.1.9 Remands to Local Authority Accommodation or to Youth Detention Accommodation Updated
4.1.10 Ceasing to Look After a Child  
4.1.11 Considering Ceasing to Look After a Child (Local Protocol)  
4.1.12 Section 20 Guidance  
4.1.13 EU Settled Status Guidance for Practitioners (local policy) New
  See also: NICE Guideline: Looked After Children and Young People  



Placements in Foster Care

4.2.1 Placements in Foster Care  
4.2.2 Introduction and Preparation for Foster Placements  
4.2.3 Emergency Placements in Foster Care  
4.2.4 Supervision of Foster Placements  
4.2.5 Averting Foster Placement Disruptions  
4.2.6 Unplanned Endings and Disruptions Local Arrangements and Guidance New



Foster Carers

  Click here for Fostering Services National Minimum Standards  
4.3.1 Publicity and Recruitment of Foster Carers  
4.3.2 Link Working and Family Finding  
4.3.3 Assessment and Approval of Foster Carers  
4.3.4 Assessing New Partners of Existing Single Foster Carers Procedure  
4.3.5 Fostering Panel Procedure  
4.3.6 Numbers of Children in Foster Placements  
4.3.7 Foster Carer Support and Supervision  
4.3.8 Training and Development of Foster Carers  
4.3.9 Fostering Allowances  
4.3.10 Review and Termination of Approval of Foster Carers  
4.3.11 Managing Allegations Against Foster Carers  
4.3.12 Delegation of Authority to Foster Carers and Residential Workers  
4.3.13 Social Media Guidance for Foster Cares and Professionals  
4.3.14 Safer Sleeping Policy and Procedure (Local Policy)  
  See also: Use of Social Media Sites by Social Care and Safeguarding Staff  
  and Allegations Against Persons who Work with Children Policy and Procedure  



Placements with Family, Friends and Connected Persons

4.4.1 Placements with Family, Friends and other Connected Persons  
4.4.2 East Riding Family and Friends/Connected Persons Policy and Arrangements Procedure Care Policy  



Placements with Parents

4.5.1 Preparation for Placement with Parents  
4.5.2 The Placement Plan and the Placement  
4.5.3 Immediate Placement with Parents  
4.5.4 Placement of Young People aged 16 and over with Parents  
4.5.5 Support, Supervision and Review of Placement with Parents  
4.5.6 Termination of Placement with Parents  



Other Placements

4.6.1 Children's Commissioning Panel: Terms of Reference  
4.6.2 Placement Finding Process External Care Placements  
4.6.3 External and Out of Area Placements and the Role of the Child Care Commissioning Panel  
4.6.4 Placements in Secure Accommodation on Welfare Grounds  
4.6.5 Placements in Residential Care  
4.6.6 Out of Area Placements  
4.6.7 Placements in Other Arrangements Updated
4.6.8 Placements Outside England and Wales  



Children's Participation

4.7.1 Information for Children and Young People when Entering Care  
4.7.2 Advocacy Service for Children in Care  
4.7.3 Independent Visitors  




  Quality Standard for the Health and Wellbeing of Looked After Children and Young People, NICE  
4.8.1 Health and Emotional Wellbeing Assessments and Health Plans  
4.8.2 Consent for Medical Treatment  
4.8.3 Supporting Children in Care through Pregnancy and Birth  
4.8.4 Providing Personalised Care  
4.8.5 Risk Assessment and Planning  
4.8.6 Health and Safety Updated
  See also: Promoting Wellbeing and Positive Identity for a Child or Young Person Who is Looked After: A Quick Guide for Social Workers and Social Care Practitioners (SCIE)  



Education and Leisure

4.9.1 Education of Children in Care  
4.9.2 Personal Education Plans Procedure  
4.9.3 Personal Education Plans: Guidance Notes  
4.9.4 Holidays, Outings and Specialist Activities  
4.9.5 Leisure Activities  
4.9.6 Passport Applications  



Contact with Family and Friends

4.10.1 Promotion of Contact to Children in Care  
4.10.2 The Family Contact Service - Supervised Contact  
4.10.3 Overnight Stays with Friends  




4.11.1 Looked After Reviews  
4.11.2 Role of the Children’s Independent and Safeguarding Reviewing Officer (CISRO)  
4.11.3 Social Worker Visits to Children in Care  
4.11.4 Secure Accommodation (Criteria) Reviews  
4.11.5 Notification of Significant Events  




4.12.1 Criminal Injuries Compensation Authority Claims for Children in Care  
4.12.2 Life Books Guidance  
4.12.3 Mobile Phones for Children in Care  
4.12.4 Obtaining Transport Services  
4.12.5 Change of Name of a Child in Care  
4.12.6 Children in Care Joining the Armed Forces  

5. Services for Care Leavers

Caption: Services for Care Leavers
  Care Leavers' Charter, Department for Education  
5.1 Overall Policy Statement, Key Principles and Eligibility and Transfer Process  
5.2 Leaving Care and Transition Updated
5.3 Pathway Planning  
5.4 Provision of Accommodation  
5.5 Provision of Staying Put Arrangements and Supported Lodgings  
5.6 Staying Put Policy  
5.7 Recruitment, Assessment and Monitoring of Supported Lodgings Providers  
5.8 Joint Housing Protocol for Care Leavers  
5.9 Former Looked After Children in Custody  
5.10 Supported Lodgings Panel: Terms of Reference  

6. Adoption and Permanence

Caption: Adoption and Permanence
  Click here to view the Adoption: National Minimum Standards.  
  See also: One Adoption North and Humber  



Planning for Permanence

6.1.1 Permanency Planning for Children in Care - Procedure  
6.1.2 Permanency Planning for Children in Care - Guidance  



Making an Adoption Plan

6.2.1 Planning for Adoption and Preparation of the Adoption Plan and the Child's Permanence Report  
6.2.2 Early Permanence: Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved Prospective Adopters Updated



Recruitment, Preparation and Assessment of Adoptive Families

6.3.1 Publicity and Recruitment  
6.3.2 Informing, Counselling and the Preparation of Prospective Adopters  
6.3.3 Assessment of Prospective Adopters  



The Adoption Panel

6.4.1 Terms of Reference of the Adoption Panel  
6.4.2 Presentation of Children’s Cases to the Adoption Panel  
6.4.3 Presentation of Prospective Adopters’ Cases to the Adoption Panel  
6.4.4 Presentation of Proposed Placements to the Adoption Panel  
6.4.5 Review and Termination of Approval of Prospective Adopters  



Preparation for Adoptive Placements

6.5.1 Consent to Adoption and Applying for a Placement Order  
6.5.2 Identifying a Suitable Family for a Child  
6.5.3 Identifying a Potential Placement for Approved Adopters  



Making, Supervising and Supporting Adoptive Placements

6.6.1 The Adoption Placement Plan, Introductions and the Placement  
6.6.2 Supervision, Support and Review of Placements  



Reviews of Adoption Plans and Adoptive Placements

6.7.1 Reviews of Children’s Cases  
6.7.2 Disruption Meetings  



Adoption Support Services

6.8.1 Eligibility for Adoption Support Services  
6.8.2 Assessment of Need for Adoption Support Services and Preparation of Adoption Support Plan  
6.8.3 Provision of Financial Support to Adopters and Special Guardians  
6.8.4 Contact and the Adoption Post-Box System  



Adoption Records

6.9.1 Adoption Records - Contents  
6.9.2 Access to Birth Records and Adoption Records  
6.9.3 Intermediary Services  



Non-Agency Adoptions

6.10.1 Adoption by Step Parents and other Non-Agency Carers  
6.10.2 Inter Country Adoptions  



Other Routes to Permanence

6.11.1 Permanency Panel  
6.11.2 Applications for Special Guardianship Orders  
6.11.3 Child Arrangements Order and Foster Carers  
6.11.4 Child Arrangements Order Allowances  
  See also: Provision of Financial Support to Adopters and Special Guardians  



Court Reports

6.12.1 Court Reports in Adoption/Special Guardianship  



Relinquished Children

6.13.1 Relinquished Children  
  See also: Adoption Strategy: Achieving Excellence Everywhere  

7. Children with Disabilities

Caption: Children with Disabilities
7.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities Updated
7.2 Disabled Children’s Service - Thresholds and Procedure  
7.3 Children's Specialist Services Resource Panel  
7.4 Placing and Visiting Children with Special Educational Needs and Disabilities or Health Conditions in Long-Term Residential Settings  
7.5 Direct Payments Procedure  
7.6 Direct Payments Guidance  
7.7 Transition Planning to Adulthood - to follow  
7.8 Blue Badge Scheme - Issue, Refusal and Renewal  
7.9 Blue Badge Scheme - Appeals  

8. Deprivation of Liberty and Mental Capacity

Caption: Deprivations of Liberty and Mental Capacity
8.1 Deprivation of Liberty  
8.2 Mental Capacity  

9. Children from Abroad

Caption: Children from Abroad
9.1 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
9.2 Age Assessment Guidance  
9.3 Families with No Recourse to Public Funds  
9.4 Safeguarding Foreign National Children Who Go Missing  
9.5 Working with Syrian Refugee Families  

10. Private Fostering

Caption: private fostering
10.1 Definition and Notification of a Child who is or is going to be Privately Fostered  
10.2 Assessment of the Suitability of a Private Fostering Arrangement  
10.3 Assessment of the Suitability of a Private Foster Carer  
10.4 Arrangements for the Placement of Private Foster Children  
10.5 Supervision of Privately Fostered Children and Support of Private Foster Carers  

11. Homelessness

Caption: Homelessness
11.1 Prevention of Homelessness and Provision of Accommodation for 16 and 17 Year Olds who may be Homeless and/or require Accommodation; and Duty to Refer  

12. Protocols

Caption: Contents protocols


Children Involved in the Youth Justice System

12.1.1 Joint Protocol between East Riding Children’s Service and the Youth Offending Team in relation to Young People who are Bailed or Remanded to Local Authority Accommodation  
12.1.2 Duties to Children and Young People involved with the Youth Justice System who are accused of committing Serious Offences  
  Please also see: Children in Care in Contact with Youth Justice Services  
12.1.3 Joint Protocol between East Riding Youth Offending Team and Children's Social Care to address Sexually Harmful Behaviour Displayed by Children and Young People known to the Youth Offending Team (October 2011)  
12.1.4 Children Involved in the Youth Justice System: Additional National Guidance  



Joint Working between Adults and Children and Families Services

12.2.1 Principles of Joint Working (between Adults and Children and Families Services)  
12.2.2 Joint Assessment - Adults and Children's and Families Services  



Emergency Duty Team

12.3.1 Duties of Emergency Duty Team  
12.3.2 Referrals to Emergency Duty Team  

13. Appendices

Caption: appendices
13.1 Scheme of Delegation - under review  
13.2 Working Together to Safeguard Children (Statutory Guidance)  
13.3 Ofsted Inspection Framework New
13.4 Children & Young People's Support & Safeguarding Services Practice Improvement Plan 2022-2023 - to follow  
13.5 Children and Young People’s Support and Safeguarding Services Service Plan 2022 – 2025  
13.6 Workforce Development Policy  
13.7 Forms Library  
13.8 Amendments